Sample report (fictitious)
Fictitious, anonymised example. This report was made up to show the format and level of detail of a Terrenas Check report. The property, the people and the documents do not exist. It does not describe any real situation and cannot be used to judge any other case.
Case details
- Reference: CHK-0000-EXEMPLE
- Property: villa in Las Terrenas, fictitious area
- Services: title check + technical inspection
- Requested by: prospective buyer (anonymised)
- Report language: English
Summary
The title has a completed deslinde and is registered in the seller's name. A mortgage is still registered against the property: until it is cancelled, the sale cannot proceed on sound terms, hence a blocking item. The technical inspection found no visible structural defect, but an extension with no licence in the file, signs of damp and one point in the electrical installation need clarifying. The septic tank could not be inspected.
Main recommendation: do not sign a final deed or hand over any unprotected payment until the mortgage has been cancelled and the seller has answered the items to monitor.
Items checked
| Item checked | Level | Finding | Recommendation |
|---|---|---|---|
| Property title | Compliant | Certificate of title with a completed deslinde, in the seller's name, consistent with the ID provided. | Obtain a recent certification of legal status just before signing. |
| Cadastral designation | Compliant | The designation on the certificate of title matches the plan provided. | No specific action. |
| Registered charges | Blocking | A mortgage in favour of a financial institution is registered against the property. | Require the mortgage to be cancelled before the sale, or have your lawyer arrange its repayment at signing. |
| Objections and disputes | Compliant | No objection or dispute registered according to the certification of legal status reviewed. | Update the check just before signing. |
| Property boundaries | To monitor | According to the plan, the fence on the east side does not appear to follow the boundary. No measurement was taken on site. | Have the boundaries checked by a land surveyor before signing. |
| Building licence | Compliant | Licence provided for the original construction, consistent with the main building. | Obtain a certified copy for the purchase file. |
| Extension (added room) | To monitor | Visible extension with no matching licence or plan in the documents provided. | Ask the seller for the licence or, failing that, review regularisation options with your lawyer. |
| Structure | Compliant | No visible structural crack or deformation during the inspection. | No specific action. |
| Roof and waterproofing | To monitor | Signs of damp on the ceiling of one bedroom. | Ask for the repair history; plan a check after heavy rain. |
| Electrical installation | To monitor | One outdoor circuit with no visible protection at the panel. | Have the installation checked by a qualified electrician. |
| Septic tank | Not verifiable | Access cover not accessible on the day of the inspection. | Get access from the seller and plan a follow-up inspection. |
| Tax status of the property | Not verifiable | No supporting document provided by the seller. | Ask the seller for a supporting document from the DGII; your lawyer can specify which one. |
Documents reviewed
- Copy of the certificate of title (fictitious)
- Certification of legal status (fictitious)
- Survey plan (fictitious)
- Building licence for the original construction (fictitious)
- Seller's ID (fictitious)
- Photos and notes taken during the technical inspection
What could not be checked
- The septic tank and its connection, for lack of access.
- The tax status of the property, for lack of a supporting document.
- The boundaries on the ground: this assignment did not include a measurement by a land surveyor.
- Elements hidden by finishes (embedded pipes and wiring, inside walls, under floors).
- The origin of the documents beyond the copies provided: only the documents listed above were examined.
Recommendations
- Do not sign a final deed until the mortgage is cancelled or its repayment has been arranged by your lawyer.
- Ask the seller for the extension's licence and a supporting document on the property's tax status.
- Have the property boundaries checked by a land surveyor.
- Obtain access to the septic tank for a follow-up inspection.
- Have the certification of legal status updated just before signing.
- With your lawyer, include conditions in the contract linked to the blocking items and the items to monitor.
Limits of this report
This report covers only the documents listed above and the elements that were visible and accessible on the day of the inspection. It does not rule out hidden defects and does not predict the outcome of the transaction. A check reduces risk; it does not remove it. The findings should be updated if the property's situation or the documents change.
Signature
- Lawyer (example): title check
- Engineer (example): technical inspection